OSHA Reminder: Specific Employers to Submit Required 2020 Injury and Illness Data by March 2, 2021

OSHA

The U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) is reminding employers that the agency began collecting calendar year 2020 Form 300A data on Jan. 2, 2021. Employers must submit the form electronically by March 2, 2021.

Electronic submissions are required by establishments with 250 or more employees currently required to keep OSHA injury and illness records, and establishments with 20-249 employees classified in specific industries with historically high rates of occupational injuries and illnesses.

Visit the Injury Tracking Application Electronic Submission of Injury and Illness Records to OSHA for more information and a link to the Injury Tracking Application.

Background

Establishments with 250 or more employees that are required to keep OSHA injury and illness records, AND establishments with 20 to 249 employees in certain industries are required to submit Form 300A.  For the list of designated industries, visit https://www.osha.gov/laws-regs/regulations/standardnumber/1904/1904.41AppA.

OSHA’s regulation at 29 CFR part 1904 requires employers to collect a variety of information on occupational injuries and illnesses. Much of this information may be sensitive for workers, including descriptions of their injuries and the body parts affected. Under OSHA’s regulation, employers with more than 10 employees in most industries must keep those records at their establishments. Employers covered by these rules must record each recordable employee injury and illness on an OSHA Form 300, the “Log of Work-Related Injuries and Illnesses,” or equivalent. Covered employers must also prepare a supplementary OSHA Form 301, the “Injury and Illness Incident Report” or equivalent, to provide additional details about each case recorded on the OSHA Form 300. OSHA requires employers to provide these records to others under certain circumstances but imposes limits on the disclosure of personally identifying information. At the end of each year, these employers are required to prepare a summary report of all injuries and illnesses on the OSHA Form 300A, the “Summary of Work-Related Injuries and Illnesses,” and post the form in a visible location in the workplace.

Form 301 requires the collection of much sensitive information about each individual worker’s job-linked illness or injury, information an employer must collect with or without the worker’s consent.  Some of the information is likelier to be regarded as particularly sensitive.

Form 300 requires employers to log much of this individual information—notably, descriptions of injuries and the body parts affected—for each individual worker and incident. Form 300A, by contrast, merely summarizes incident data without any traceable connection to individual workers.

Contact ACA’s Riaz Zaman for more information.

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